About OnlineSales.ai  

Built by ex-Amazon ad-tech experts, OnlineSales.ai offers a future-proof Retail Media Operating System - boosting Retailer’s profitability by 7% of Sales! We are an Enterprise B2B SaaS startup, based out of Pune India. With OnlineSales.ai platform, retailers activate and delight 10x more Brands by offering an omni-channel media buying experience, advanced targeting, analytics & 2x better ROAS. Tier 1 Retailers and Marketplaces globally are accelerating their Monetization strategy with OnlineSales.ai and are innovating ahead of the market by at least 2 years.

Role Introduction

As an Executive Assistant, you will manage the stakeholders calendar, coordinate travel, help with bookings, organize meetings, handle internal communications, and assist with special projects. Your role is crucial to ensuring the smooth operation of our executive team's activities.

What will you do @ OnlineSales.ai?

• Manage and maintain stakeholders schedules, including organizing and coordinating appointments, meetings, and conferences.

• Ensure efficient time management by prioritizing and resolving conflicts as necessary.

• Arrange complex and detailed travel plans, itineraries, and agendas for both domestic and international travel.

• Compile and organize necessary documents for travel-related meetings and ensure executives are well-prepared.

• Coordinate and Manage a healthy relationship with the cross-functional team (CFT) to run the operation

• Manage and oversee multiple tasks and projects with a high level of attention to detail and accuracy ensuring completion on time.

• Schedule and coordinate meetings, ensuring all logistical aspects are covered.

• Take detailed notes during meetings, prepare initial drafts of minutes, and summarize key points for review and distribution.

• Act as a liaison between executives and internal/external stakeholders, managing communication flow.

• Organize and maintain executive files, records, and other documentation, ensuring that all documents are easily accessible and securely stored.

• Plan and coordinate company events, meetings, and conferences. Manage all event logistics, including venue selection, catering, and attendee communication.

• Build and maintain positive relationships with internal and external stakeholders.

• Ensure that the executive’s needs and preferences are anticipated and met.

• Provide support to other team members as needed, ensuring smooth operations.

You will be a great fit, if you have:

• You are an awesome juggler of tasks & an excellent project manager

• You hate "mess" and are super organized

• You live in the grey......Out of the Box thinking is your middle name

• You are cheap with my money (we are frugal)

• You know kayak, makemytrip and other OTAs along with international visa processes & vendors like the back of your hand

• You have the memory of an Elephant

• You are FAST and are the type of person that gets your work done WAY before schedule just because you can

• You can deal with executives, who are always busy, bad at communicating, and does not give much direction

• You are not afraid to give the same executives S-H-$-T for being bad at communicating and for not giving direction so that you can get your work done

• You are not afraid to give the same executives S-H-$-T for being bad at communicating and for not giving direction so that you can get your work done

• You are pretty good with computers

• You are an amazing scheduler & communicator with external stakeholders with an extremely high degree of attention to detail

• You have at least 2-7 years of EA/Office Management Experience

Why OnlineSales.ai?

• Startup-y. We believe Startup is a mindset. It’s about being scrappy, being nimble, solving tough problems with constrained resources, and more. It’s about working hard and playing hard

• Enterprise SaaS. Opportunity to work with an Enterprise Product SaaS firm with aspirations of growing 10x across the globe

• AI-led Retail Tech. We are working to digitise & democratize one of the most exciting and growing verticals - Retail Tech leveraging data, machine learning, and automation (culmination of ad-tech, mar-tech, and analytics for Retail vertical)

• Meaningful work. This is not just a job. You can find a job anywhere. This is a place for the bold to get paid who make a real impact on business

• No red tape. Say goodbye to pointless meetings or political hoops to jump through. We’re scrappy, believe in autonomy, and empower our teams to do whatever it takes to do the unthinkable

• Problem Solving. We ignite the best in you. We exist not only to deliver meaningful innovation but to ignite and inspire the creative problem-solver in you

• Quirky & fun. Enjoy new skills and hobbies like being a quiz master, playing board games, trying your hands on percussion, playing Djembe, and spreading love within the org!