Summary of Position:

The Recruiting Coordinator provides recruiting coordination support to different department teams, hiring managers, and candidates to ensure an above the rest hiring and selection experience.

Essential Functions:

• Be the candidate's primary point of contact for information and assistance throughout the interviewing process
• Ensure an excellent candidate experience through prompt follow up and communication with candidates throughout the candidate's lifecycle from initial contact to start date
• Process interview requests and schedule interviews
• Enter and track candidate information in the database and ensure appropriate parties have access to necessary information
• Manage multiple tasks and action items (documentation, follow up and preparation) and ensure appropriate and timely action on deliverables
• Demonstrate excellent judgment, discretion, and sensitivity when dealing with high profile candidates and confidential information
• Maintain a high degree of professionalism in dealing with senior professionals inside and outside the company
• Make smart and timely decisions; understand when to take ownership of a decision and when to ask for help
• React with appropriate levels of urgency to situations and events that require quick response or turnaround
• Own the Employee Referral program including content for company communication, as well as interviewing the referrals
• Become a subject matter expert on the department database.  Ensure data integrity and generate weekly reports
• Contribute to the company’s social media program by creating content for Twitter and Facebook
• Train and learn legal aspects of hiring
• Train and learn how to be a Recruiter
• Interface with all levels of recruiters, senior leaders, and hiring managers to facilitate and ensure that all interview processes run smoothly and efficiently
• Perform necessary candidate tracking activity in Applicant Tracking System and other miscellaneous systematic activities as needed

Competencies:

1. Ensures Accountability
2. Tech Savvy
3. Communicates Effectively
4. Values Differences
5. Customer Focus
6. Resourcefulness
7. Drives Results
8. Plans and Prioritizes
9. Decision Quality
10. Self-Development

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee in this position frequently communicates with other co-workers/clients who have inquiries about the various projects and other needs.  Must be able to exchange accurate information in these situations.  The employee must be able to remain in a stationary position 75% of the time.  The employee in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.  Constantly operate a computer and office machinery such as a calculator, keyboard, copy machine, and printer.  Frequently moves boxes with equipment weighing up to 25lbs across the building and/or to other offsite buildings for various project needs.

Required Education and Experience:

• High School Diploma Required                  
• 1-3 years of experience

Qualifications:

• Education: Bachelor's degree is highly desired
• Career goal to be in Recruiting
• 1+ year of Administrative or Coordinator experience
• 1+ year with complex calendaring in Outlook
• 1+ year of intermediate to advanced Excel & Reporting experience
• Exceptional verbal and written communications skills and the ability to switch gears at a moment's notice
• Have impeccable attention to detail
• Type +50 WPM
• The ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance
• A proven past commitment to excellence and burning desire to succeed
• Tech-savvy: Microsoft Office with strong experience using Outlook for scheduling; PC and internet knowledge; prior experience with applicant tracking systems highly desired
• Outstanding service orientation; a sense of urgency; high-level of personal integrity, accountability, and follow-through
• Ability to multi-task and prioritize time-sensitive activities while maintaining a high-level professional demeanor with candidates and colleagues
• Coordinating multiple calendars and scheduling internal and external meetings
• Ability to flourish in a fast-paced, high-pressure environment and switch gears at a moment’s notice
• Familiarity with third-party vendors and software tools for posting positions to external job boards, as well as ordering background

AAP/EEO Statement:

3MD Inc. is an equal opportunity employer and does not discriminate based on gender, sex, age, race and color, religion, marital status, national origin, disability, sexual orientation, gender identity or expression, veteran status, or any other category that is protected by applicable law.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.