We're seeking a detail-oriented Recruiting Coordinator to join our talent team at Luma AI. In this pivotal role, you'll ensure a seamless candidate experience while supporting our recruiting team in finding exceptional talent to build groundbreaking AI technology. The ideal candidate is highly organized, tech-savvy, and passionate about creating an outstanding experience for everyone who interacts with our hiring process.

What You'll Do

  • Manage end-to-end interview scheduling for candidates and hiring teams, creating a smooth, well-coordinated experience

  • Serve as the primary point of contact for candidates, providing timely updates and clear communication throughout the hiring process

  • Maintain accurate candidate data and documentation in our ATS (Ashby)

  • Coordinate candidate travel and accommodations when necessary

  • Prepare interview materials and assist with interview panel preparation

  • Help organize and execute recruiting events, both virtual and in-person

  • Track recruiting metrics and prepare regular reports on hiring progress

  • Identify opportunities to improve and streamline our recruiting processes

  • Collaborate with the broader talent team to ensure consistent quality across all candidate touchpoints

What We're Looking For

  • 3+ years of experience in recruiting coordination, preferably in a technology company

  • Strong organizational skills with exceptional attention to detail

  • Experience with ATS systems (Ashby experience is a plus)

  • Excellent written and verbal communication skills

  • Problem-solving mindset with ability to juggle multiple priorities

  • Tech-savvy with proficiency in Google Workspace, scheduling tools, and willingness to learn new systems

  • Strong interpersonal skills and ability to work with diverse stakeholders

  • Experience supporting technical hiring is a plus

Standout Qualities

  • You're meticulously organized, with systems to track complex scheduling across multiple time zones

  • You anticipate needs before they arise, proactively addressing potential conflicts

  • You're adaptable and responsive, handling last-minute changes with grace

  • You prioritize candidate experience, ensuring everyone feels valued throughout the process

  • You're passionate about building diverse teams and creating inclusive hiring practices

Location

Palo Alto, California

Job Overview
Job Posted:
4 weeks ago
Job Expires:
Job Type
Full Time

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