About Luminai

Nearly every organization in the world relies on complex manual work to carry out critical internal processes. These are processes that keep the world going — enrolling patients in a hospital, underwriting loans inside a bank, or processing new transactions for an airline. Yet most companies don’t have enough resources to properly automate these tasks and are stuck in manual, decades old way of doing things.

At Luminai, we develop technology to automate long-form organization wide workflows of any complexity easily and safely using AI. Luminai serves some of the world’s most critical organizations in sectors like Healthcare, Finance, and Telecommunication to delegate mission-critical workflows that previously required hands-on human involvement, over to autonomous AI systems. Our approach combines frontier AI development, with a purpose built workflow execution engine to achieve this goal.

We've raised significant amounts of capital (including some un-announced) from many of the best Silicon Valley VCs: General Catalyst, YCombinator, and investors including Kevin Weil (Chief Product Officer at OpenAI), Arash Ferdowsi (co-founder of Dropbox), Katie Stanton (former VP Global Media, Twitter) and CEOs of companies including Flexport, Notion, Front, Ramp and Twitch.

We are seeking an organized and proactive Recruiting and People Operations Coordinator with at least 2 years of experience to join our team. This role will play a key part in managing the recruitment process, supporting people operations, and enhancing the employee experience. The ideal candidate will be detail-oriented, a strong communicator, and excited to contribute to both recruiting and people operations functions.

This is a hybrid position with set in-office days each week (Mon, Tue, Thu) in San Mateo, CA.

What You'll Do:

Recruiting Coordination (50%)

• Coordinate end-to-end recruitment processes, including job postings, candidate sourcing, and interview scheduling across technical and non-technical teams.

• Partner with hiring managers and recruiters to understand role requirements and develop effective recruitment strategies.

• Maintain and manage the Applicant Tracking System (ATS) to ensure data accuracy and pipeline visibility. We use Ashby at Luminai.

• Assist in employer branding initiatives, including LinkedIn posts and career events.

People Operations (50%)

• Support the onboarding process for new hires, ensuring a smooth and welcoming experience.

• Help manage employee engagement initiatives, including surveys, events, and recognition programs.

• Maintain core office tasks such as communication with janitorial and service staffs, restock orders of office snacks, and maintaining new hire desk set up orders.

• Provide administrative support for People Operations projects and initiatives.

Who we're looking for:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

• 2+ years of experience in recruiting coordination, HR operations, or a related role.

• Strong organizational and project management skills with attention to detail.

• Excellent written and verbal communication skills.

• Proficiency with ATS and HRIS systems (e.g., Rippling, Ashby, etc) is a plus.

• Ability to handle sensitive and confidential information with discretion.

• A proactive, problem-solving mindset with a strong sense of ownership.

Benefits & Perks:

• Comprehensive health care benefits (medical, dental, vision)

• Flexible time off + 8 paid company holidays

• Financial planning support (401K, HSA, FSA)

• 12 weeks birthing-parent parental leave; 6 weeks non-birthing parent parental leave

• Stipends for mental and physical wellness

Luminai is an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse workplace where all employees are respected and valued. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable laws. We encourage applications from all qualified individuals and believe that diverse perspectives and experiences strengthen our team and enhance our ability to serve our customers.

If you need assistance or accommodation due to a disability in the interview process, please contact us at careers@luminai.com.