ROLES :

Purchase Executive

Position Description:

Procures products and services for non-clinical and clinical supplies daily for American Hospital Dubai. Works with suppliers to identify and secure supply to ensure compliance with procurement.  Adheres to American Hospital Dubai's procurement policies and procedures throughout the procurement process.

Position Responsibility:

•Receives, enters and verifies prices and delivery dates for purchase requisitions and creates Purchase Orders.

•Ensures that all purchase requisitions, purchase orders and contracts are authorized appropriately.

•Prepares all necessary tender documents and executes Requests for Proposal (RFPs) and Requests for Quotation (RFQs).

•Assesses the quotations submitted and selects bidders for commercial negotiations.

•Negotiates prices with suppliers/vendors.

•Coordinates with vendors and service providers to identify competitive rates for consideration.

•Handles contracts from negotiation to execution to ensure that contract terms and conditions are maintained throughout the tenure of the contract.

•Maintains relationships with existing suppliers while seeking new ones.

•Meets with departments throughout American Hospital Dubai's on contract negotiations and cost savings opportunities.

•Supports business relationships and resolves all matters between the organization and vendors/suppliers (solving supplier's disputes, claims, invoices and any other type of discrepancies).

•Works cross-functionally with other departments to achieve the lowest total cost for materials.

•Follows up on deliveries if required.

•Maintains appropriate records and documentation as per the department's policy.

•Identifies the item's replacement for savings and vendor for negotiating bonus programs.

•Performs other duties as assigned.

Position Qualification:

•Bachelor's Degree in Business Administration/Supply Chain or a related field

PROFESSIONAL EXPERIENCE:

•Minimum of three (3) years of experience in a Hospital or Healthcare Supply Chain

• Receives, enters and verifies prices and delivery dates for purchase requisitions and creates Purchase Orders.
• Ensures that all purchase requisitions, purchase orders and contracts are authorized appropriately.
• Prepares all necessary tender documents and executes Requests for Proposal (RFPs) and Requests for Quotation (RFQs).
• Assesses the quotations submitted and selects bidders for commercial negotiations.
• Negotiates prices with suppliers/vendors.
• Coordinates with vendors and service providers to identify competitive rates for consideration.
• Handles contracts from negotiation to execution to ensure that contract terms and conditions are maintained throughout the tenure of the contract.
• Maintains relationships with existing suppliers while seeking new ones.
• Meets with departments throughout AHD on contract negotiations and cost savings opportunities.
• Supports business relationships and resolves all matters between the organization and vendors/suppliers (solving supplier’s disputes, claims, invoices and any other type of discrepancies).
• Works cross-functionally with other departments to achieve the lowest total cost for materials.
• Follows up on deliveries if required.
• Maintains appropriate records and documentation as per the department’s policy.
• Identifies the item's replacement for savings and vendor for negotiating bonus programs.
• Performs other duties as assigned.

• Bachelor's Degree

PROFESSIONAL EXPERIENCE:

• Minimum of three (3) years of experience in a Hospital or Healthcare Supply Chain