The HR Administrator will play a crucial role in supporting our People Operations team by ensuring smooth and efficient HR processes. This position is responsible for a variety of administrative tasks, including onboarding, offboarding, record-keeping, and employee engagement.
Key Responsibilities
Onboarding Support:
Follow up with new hires to collect required onboarding documents.
Ensure timely and accurate processing of new hire paperwork.
Assist in the creation and maintenance of employee files.
Offboarding Support:
Guide employees through the separation process, ensuring compliance with company policies and local regulations.
Collect necessary paperwork and finalize employee files upon termination.
Assist in the preparation of exit interviews and final paychecks.
HR Support and Visitor Coordination
Serve as the primary point of contact for visitors and candidates arriving at the HR waiting area.
Manage visitor logs and ensure proper check-in and check-out processes.
Coordinate with HR team members to inform them of visitor or candidate arrivals.
Answer basic inquiries about HR processes and direct complex questions to the appropriate HR personnel.
Record Keeping and File Management:
Maintain accurate and up-to-date employee records, including personal information, employment contracts, performance reviews, and other relevant documents.
Assist in the archiving of employee files in accordance with company policy and legal requirements.
Ensure confidentiality and security of employee information.
Document Tracking and Fulfillment:
Track and manage employee requests for documentation, such as employment verification letters, salary certificates, and other official documents.
Process and distribute requested documents in a timely and accurate manner.
HR Letter and Form Distribution:
Prepare and distribute HR-related letters, such as offer letters, promotion letters, and termination letters.
Handle the completion and submission of social insurance forms.
Skills, Knowledge & Expertise
Bachelor's degree in Human Resources, Business Administration, or a related field.
0-1 years of experience in HR administration or a similar role.
Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong interpersonal and communication skills.
Ability to handle confidential information with discretion.
