Orbem is an impact-driven deep-tech startup from Munich, Germany. We develop fast, accurate, and accessible imaging solutions that provide access to otherwise unattainable sources of knowledge.

We seek to make a difference – and develop solutions to sustainably feed the world, accelerate the transition to a green economy, and transform disease detection.

People Admin Coordinator (f/m/d)

Starting date: as soon as possible
Our compensation package: €50,000 - €55,000 yearly salary, up to €20,000 in equity. Additionally up to €5,000 p.a. in company benefits.
Work model:  Munich, Germany (hybrid)

As we embark on an exciting new chapter of growth and expansion, we're seeking a talented People Admin Coordinator / HR Admin Coordinator to join our team. In this role, you'll play a vital role in ensuring the seamless day-to-day operation of our People functions, from payroll processing to employment contracts, visa applications, relocation planning, and more.

You'll experience a challenging environment that fosters professional growth, with opportunities to develop new skills, take on additional responsibilities, and advance your career.

You will be part of our People & Culture team and report directly to Maria Teresa (Marisa), our Senior People Business Partner.

Your day-to-day 

As you grow with us, you'll become a:

• Payroll Maestro - collaborating with internal and external stakeholders to ensure a timely, accurate and scalable payroll process.
  

• Contract Architect - setting up and maintaining employment contracts that comply with local laws and regulations.
  

• Global Mobility Guru - supporting international employees in navigating the complexities of visa applications and renewals, ensuring a smooth transition into their new roles.
  

• Relocation Rockstar - supervising relocation planning and people operations logistics in collaboration with our EOR partner, Lano.

• Data Custodian - maintaining our equity registry, ensuring accuracy and confidentiality.

• Meeting Mastermind - coordinating calibration meeting schedules and logistics, providing the necessary tools and materials to fuel our teams' success.

Requirements

Your experiences and skills

Fit Our Values

• We own every challenge: we enjoy complexity and thrive under uncertainty.

• We strive for better: we seize any opportunity for growth and challenge the status quo. We are constantly learning and improving.

• We imagine new frontiers: we think beyond ‘doable’ and ‘reasonable’. We design a sustainable and healthy future together.

Operational Experience

• First experience in People Operations / HR Administration (e.g. as a working student or intern), ideally in a fast-paced startup environment

• Ability to work independently with minimal supervision

• Passion for People operations / HR Admin work

Structured Mindset

• Ability to stay organized whilst handling multiple tasks at the same time
  

• Proactive problem-solving approach

• Attention to detail

• Ability to work in an open space office environment (quiet open space office is available)

Communication

• Fluency in German and English: both spoken and written

• Strong communication and interpersonal skills: Proven ability to build strong relationships with diverse stakeholders, fostering a culture of respect, empathy, and understanding across various personalities, backgrounds, and cultural differences

What makes you stand out from other candidates

• Previous experience handling visa processes

• Previous experience working with an EOR (Employer Of Records)

What we offer

• International environment: 5 different continents, 30+ different nationalities driven by the same purpose: shedding light on the world’s toughest challenges.
• Attractive package: Participate in Orbem’s success with stock options, which you receive on top of your salary. We offer visa and relocation support, a yearly Learning & Development budget of €1,750, Fitness club membership (USC, Wellpass), Kita/Kindergarten fee reimbursement and more.
• Work-life balance: We commit to creating an environment where our employees can find the necessary balance. In addition to flexible working hours, home office, 30 days per year of paid leave, and sick child leave, you will also be able to work from abroad (for up to 60 days every year) while experiencing new cultures and environments.
• Make a difference: You’ll work in a scale-up environment with the freedom to drive your own projects and make a visible impact.
• You join an ambitious team working on breakthrough technology. We offer you a plain playing field to explore and design. During your time with Orbem, we support you in discovering your strengths and defining a vision for your professional future. We hope to teach you some things, but more importantly, we also want to learn from you.

Your team

As a People Admin Coordinator you become part of our diverse and international team. Learn more about the team members, their work and challenges here: www.orbem.ai

At Orbem, we're committed to building a smart, diverse team, and we recognize that self-doubt can prevent talented individuals from applying. If you feel you don't meet every requirement, we'd love to hear from you anyway!