Responsibilities

• Office Management:
• Oversee the daily operations of the office, ensuring efficiency and effectiveness.
• Develop and implement operational policies and procedures.
• Ensure the office environment is conducive to productivity and innovation.


• Facility Management:
• Manage office facilities, including space planning, maintenance, and security.
• Coordinate with building management and external vendors for office services and maintenance.
• Ensure compliance with health and safety regulations.


• Administrative Support:
• Provide high-level administrative support to the executive team.
• Manage schedules, appointments, and travel arrangements.
• Oversee office communications, including correspondence and phone calls.


• Resource Management:
• Manage office supplies and inventory, ensuring timely procurement and replenishment.
• Negotiate contracts with suppliers and service providers.
• Optimize resource allocation to meet operational needs.


• Team Leadership:
• Lead and supervise administrative and support staff.
• Provide training, mentorship, and performance evaluations.
• Foster a positive and collaborative work environment.


• Budget and Financial Management:
• Assist in budget preparation and monitor office expenditures.
• Handle invoicing, receipts, and petty cash management.
• Coordinate with the finance department for financial reporting and compliance.


• Event Planning and Coordination:
• Plan and coordinate company events, meetings, and conferences.
• Manage logistics for internal and external events.
• Ensure events run smoothly and within budget.


• Technology and Tools Management:
• Oversee the implementation and maintenance of office technology and tools.
• Ensure the office has the necessary technological infrastructure to support operations.
• Coordinate with IT for technical support and system upgrades.


• Culture and Employee Experience:
• Promote a positive company culture and enhance employee experience.
• Implement programs and initiatives to improve employee engagement and satisfaction.
• Address and resolve employee concerns and issues.

Qualifications

• Proven track record of managing administrative operations, office management, facilities coordination.
• Proficient in office management systems and procedures, with a focus on data-driven decision-making.
• Strong interpersonal and communication skills, with the ability to interact effectively.

Preferred Qualifications

• Hands-on office administrative experience in IT/start-up environments.