About HappyRobot

HappyRobot is a platform to build and deploy AI workers that automate communication. See a demo

Our AI workers connect to any system or data source to handle phone calls, email, messages…

We target the logistics industry which relies heavily on communication to book, check on, & pay for freight. Primarily working with freight brokers, 3PLs, freight forwarders, shippers, warehouses, & other supply chain enterprises and tech startups.

We raised a Series A round from a16z and YC and we’re growing very fast, on track to hit double digit ARR by June this year.

About the role

As our Office Manager, you’ll be the heartbeat of our San Francisco office, ensuring everything runs efficiently while fostering a positive and productive workplace culture. You’ll handle daily operations, office logistics, and team support—helping create an environment where employees can do their best work.

Key Responsibilities

• Oversee day-to-day office operations, ensuring a well-organized and functional workspace.

• Act as the go-to person for all office-related needs, from supplies to facility management.

• Manage vendor relationships, including office supplies, catering, IT services, and maintenance.

• Coordinate office events, team lunches, and celebrations to promote a vibrant company culture.

• Handle scheduling, travel arrangements, and meeting logistics for executives and teams.

• Ensure a welcoming office environment for employees, guests, and partners.

• Assist with basic administrative tasks, such as expense reports, mail handling, and document organization.

• Partner with leadership to implement policies and processes that improve office efficiency.

What We’re Looking For

• Experience: 3+ years as an Office Manager, Administrative Coordinator, or similar role.

• Organized & Detail-Oriented: You love keeping things running smoothly and efficiently.

• Problem-Solver: You take initiative and find solutions before problems arise.

• People-Centric: You create a welcoming, engaging office environment for employees.

• Tech-Savvy: Comfortable using office management tools (Google Suite, Slack, Notion, etc.).

• Proactive & Flexible: Able to multitask and adapt in a fast-paced startup environment.

Why join us?

Opportunity to work at a high-growth AI startup, backed by top investors.

Fast Growth - Backed by a16z and YC, on track for double-digit ARR.

Ownership & Autonomy - Take full ownership of projects and ship fast.

Comprehensive Benefits - Healthcare, dental, vision coverage.

Work With the Best - Join a world-class team of engineers and builders.

The personal data provided in your application and during the selection process will be

processed by Happyrobot, Inc., acting as Data Controller.

By sending us your CV, you consent to the processing of your personal data for the purpose

of evaluating and selecting you as a candidate for the position. Your personal data will be

treated confidentially and will only be used for the recruitment process of the selected job

offer.

In relation to the period of conservation of your personal data, these will be eliminated after

three months of inactivity in compliance with the GDPR and legislation on the protection of

personal data.

If you wish to exercise your rights of access, rectification, deletion, portability or opposition

in relation to your personal data, you can do so through security@happyrobot.ai subject to

the GDPR.

For more information, visit https://www.happyrobot.ai/privacy-policy

By submitting your request, you confirm that you have read and understood this clause and

that you agree to the processing of your personal data as described.