Description

About the role

At Sensi.AI, the Office Manager plays a key role in ensuring smooth operations and a productive work environment for our teams in Austin and San Mateo. You’ll manage daily workflows, support executive leaders, and collaborate across global teams to maintain a positive and engaging work environment. This role offers the opportunity to contribute to employee well-being, coordinate meaningful events, and tackle dynamic challenges with a proactive, problem-solving mindset. If you thrive in a fast-paced, mission-driven environment and enjoy making a tangible impact, we’d love to hear from you!

Job Responsibilities

• Manage day-to-day office administration and operations to ensure smooth office workflows, both in Austin (on site) and in San Mateo (remotely).
• Provide operational support to executive-level managers.
• Handle relationships with external vendors for office supplies, technology, equipment, and services.
• Support HR with on-going processes and employee welfare activities such as team events and holidays.
• Manage ad hoc projects and requests (Facilities, Welfare, IT, HR, etc.).
• Maintain accurate records and ensure the security and confidentiality of office data.
• Collaborate with the Israeli office to ensure consistent operational standards.

Requirements

• At least 3 years of experience in office management, administrative support, or a similar role, preferably in a fast-paced or startup environment.
• Exceptional organizational skills with the ability to manage multiple workflows, prioritize tasks, and maintain smooth office operations across on-site and remote locations.
• Strong verbal and written communication skills, with the ability to collaborate effectively with team members, vendors, and executives.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.
• A proactive, independent mindset with a “can-do” attitude; capable of planning and executing projects and managing ad hoc requests.
• Experience working with global teams or across multiple office locations, ensuring consistency and operational alignment.
• Demonstrated ability to foster a positive and engaging work environment.
• Proven experience managing vendor relationships and negotiating contracts for office supplies, services, and equipment.