Job Definition: Office Administrator 

At Wiosr.ai we are seeking a dynamic and resourceful Office Administrator to manage and streamline our office operations, ensuring a highly productive and well-organized environment. This role is key in maintaining vital administrative functions and offering exceptional support to our team.

The ideal candidate will be a multitasker and the go-to person for fostering a seamless office experience, helping everyone perform at their best.

Key Responsibilities

Office Operations & Daily Support

• Manage daily office functions, providing proactive support to team members across departments.
• Ensure the office is organized and presentable, oversee supplies and inventory, and coordinate with external vendors for optimal efficiency.
• Manage and coordinate daily schedules for the CEO & other management members according to business needs (internal & external meetings)

Finance & Records Management

• Keep meticulous records of office expenses, budget allocations, and financial transactions.
• Assist in preparing reports, creating purchase orders (POs), processing invoices, and managing the office budget.
• Act as the focal point for the travels on a business trip - book flights& hotels, register to conferences etc etc
• Cooperation with financial focal points in regards to payments and insurance.

HR Support

• Facilitate a smooth onboarding experience for new hires, including orientations and setup, and oversee employee offboarding.
• Administer the time and attendance system.
• Help plan and execute office events, and team gatherings, enhancing office culture and team morale.
• Help w/ special projects as may come from time to time.

Qualifications

• 2+ years of experience as an Office Administrator or similar role in a global environment. (Startup environment is an advantage)
  
• Exceptional organizational and multitasking abilities, with strong attention to detail.
• Fluent English communication skills (written and verbal) as well as Hebrew. 
• Ability to thrive in a global environment and work both independently and collaboratively.
• Can do attitude, proactiveness in order to improve things 

Why Join Us?

Be part of a dynamic, global team where every day offers a new challenge and the chance to make a tangible impact. If you’re a proactive, highly organized individual who thrives in a collaborative environment, we’d love to hear from you!