Prepare and issue offer letters, NDAs, and salary annexures in a timely manner.
Ensure all onboarding documents (HRMS updates, background verification requests) are completed and signed off by the necessary stakeholders.
Conduct initial onboarding meetings and coordinate with various internal teams for a smooth onboarding experience.
Employee Data Management
Regularly update the HRMS with accurate employee data, including CTC, notice period, probation status, BGV, and time tracking.
Follow up on employee data updates, ensuring all relevant information such as bank details and profile information is accurately captured.
Background Verification Management
Initiate and track background verification requests, keeping the HR team informed of the progress.
Communicate BGV statuses to employees promptly once completed.
Payroll and Attendance Management
Ensure time tracking tools are accurately capturing employee attendance and hours worked.
Cross-check and provide the payroll team with accurate attendance data for payroll processing, including approvals for leave applications and compensation offs.
Communication and Employee Engagement
Prepare onboarding emails and welcome announcements; ensuring new hires feel welcomed into the organization.
Schedule and conduct Meet & Greet sessions for new joiners with relevant teams, including the RM.
Documentation and Compliance
Generate and distribute various legal and compliance documents (e.g., PIPs, resignation acceptance letters, no dues forms).
Ensure that all employment paperwork, including service agreements and contracts, is accurately maintained and executed.
Reporting and Analysis
Prepare weekly and daily reports on various metrics such as abandoned shifts, late logins, leave balances, and appraisal statuses.
Submit weekly reports to the HR team and management for review and action.
Policy Adherence and Updates
Regularly communicate company policies and updates, ensuring employees are aware and compliant.
Initiate periodic surveys (NPS, CSAT, event feedback) and analyze results for actionable insights.
Required Skills:
HR Knowledge: Strong understanding of HR processes, compliance, and labor laws.
Communication Skills: Excellent verbal and written communication skills for effective interaction with employees and stakeholders.
Organizational Skills: Strong organizational abilities to manage multiple tasks and deadlines effectively.
Technical Skills: Proficiency in HRMS, Zoho People, and time tracking tools; familiarity with MS Office Suite for reporting and documentation.
Attention to Detail: High level of accuracy in data entry and document preparation.
Problem-solving skills: Ability to identify issues and propose solutions in onboarding processes and employee management.
Interpersonal Skills: Ability to work collaboratively within a team and foster a welcoming environment for new employees.
