POSITION TITLE  : HR Executive of HR Operations 

REPORTS TO : Assistant HR Director for Operations

Performs a variety of Human Resources Personnel-Related duties including but not limited to maintaining the Oracle (iFusion) Database, Staff Out-Process, and all employee personnel files and scanned records. Process all payroll and non-payroll transactions related to exclusions and enter data on the iFusion system. Provide clear communication to internal and external enquiries at all times.

• Prepares and processes iFusion Oracle System on a daily basis with changes and updates for all payroll-related activities such as transfers, terminations, and resignations.
• Handles entire Out-Process from staff resignation, clearance, insurance cancellation, visa cancellation, and final settlement.
• Conducts exit interview meetings with staff to explore concerns.
• Prepares KPI reports related to the time taken to release the final settlement.
• Assists in managing the Work Force Scheduler by ensuring rostering, overtime approvals, and on-call approval are properly done and there are no violations in the system.
• Records, registers, and files all documents, correspondence, etc.
• Assists in the staff orientation presentation given to new joiners.
• Prepares experience letters for ex-employees.
• Maintains the neatness and organization of personnel files and filing cabinets.
• Assists in preparing monthly HR reports by using ad hoc reporting on-line statistics.
• Ensures adherence to American Hospital Dubai's policies and procedures by checking personnel actions.
• Performs other related duties as assigned.

• Bachelor's Degree in business or related field

• Minimum of four (4) years of experience in a similar role
• Previous Personnel and Payroll experience
• Familiarity with Human Resources Department policies and procedures
• Knowledge of UAE Labour Law
• Strong experience in HR Oracle system
• Previous experience in a Healthcare establishment is an advantage

• Prepares and processes Oracle (iFusion) System daily with changes and updates for payroll-related activities related to new appointments, staff transfers, title changes, creating new departments and positions, updating personal details, etc.
• Generates Monthly Joiners Reports, updating joiners' details in Oracle, and responsible for Contingent Workers' Details in the system.
• Oversees the Workforce Scheduler by ensuring rostering, overtime approvals, and on-call approval are properly done and there are no violations in the system.
• Reviews the Workforce Scheduler system for the monthly working hours, incorporating overtime, and deductions.
• Monitors the Leave Management system on iFusion.
• Prepares Contracts for new staff, addendum, extension and contract renewal.
• Reviews the Salary Advance requests received from staff.
• Prepares bank account openings for new staff and registers new bank account details in the system.
• Handles for the Biometric - Time and Attendance System.
• Prepares and updates the monthly Human Resources (HR) and Key Performance Indicator (Leave) reports by using ad hoc reporting online statistics.
• Acts as liaison between IT and the HR Operation team for enhancements and resolving system issues.
• Delivers orientation for Managers/Timekeepers/Staff Members regarding the Workforce Scheduler (WFS) system.
• Tests the HR solutions before changes and enhancements in the processes are deployed in the system.
• Develops, updates, implements and/or communicates personnel policies and procedures in compliance with standard HR practices, laws and regulations to staff.
• Records, registers, and files all documents, correspondence, etc.
• Ensures adherence to American Hospital Dubai's policies and procedures by checking personnel actions.
• Maintains the neatness and organization of personnel files and filing cabinets.
• Performs any other job-related duties as assigned by either the Employee Relations Supervisor and/or Asst. HR Director
• Performs other related duties as assigned.

• Bachelor's Degree in business or related field

PROFESSIONAL EXPERIENCE:

• Minimum of six (4) years of experience in a similar role
• Previous experience in a Healthcare establishment preferred
• Knowledge of Human Resources Management System (HRMS) systems and Oracle
• Knowledge of Human Resources Department policies and procedures
• Knowledge (basic) of UAE Labor Law 
• Skills in Human Resources' Oracle system