Provides administrative and secretarial support to the Chief Medical Officer in the full range of his activities and administrative responsibilities.

Quality and Accuracy

• Maintains diary, schedules and organizes appointments, and liaises with internal and external customers on an everyday basis.
• Organizes and schedules committee meetings of which the Chief Medical Officer/Assistant Chief Medical Officer is the chairman, prepares and distributes related packages before the committee meetings to the committee members on a regular monthly basis. Responsible for typing and distributing the meeting minutes in a timely fashion.
• Prepares all necessary documents for the Chief Medical Officer (CMO) before his meetings.
• Organizes ad hoc meetings promptly at the call of the CMO.
• Arranges/schedules required appointments with community physicians, clinics and outside organization, if and when required, in a timely fashion.
• Assists the Assistant CMOs (ACMOs) as and when required.
• Handles telephone enquiries/other messages, etc. ascertaining urgency accordingly communicating with the Chief Medical Officer.
• Liaises with government bodies such as the Dubai Health Authority and Ministry of Health concerning appointments, visits and forwarding statistics and other information to them regularly.
• Disseminate correspondence from the Dubai Health Authority (DHA) to the concerned department.
• In conjunction with the Clinical Governance Department, keeps track of correspondence with DHA about patient complaints/circulars.
• Liaises with physicians for investigation meetings arranged by DHA.
• Coordinates with Human Resources about site visits and itineraries of candidates.
• Prepares and sends out reference letters for physician candidates.
• Making travel arrangements for CMO’s Business Trips when required.
• Prepares reports promptly to be submitted to Head Office for meetings organized by Head Office.
• Ensures timely completion of physicians’ probationary evaluations in coordination with the HR Department.

Quantity /Organizational Skills

• Provides full administrative support to the CMO office to ensure its smooth operation.
• Provides required full support to the Group Chief Executive Officer in the absence of his Office Manager.
• Liaises with Board of Directors secretaries and other hospital secretaries with a professional attitude.
• Supports Clinical Governance Department efforts as time permits about American Hospital Dubai's requirements.

• High School Diploma
• Secretarial Diploma / Certificate in computer skills/conversant with word processing packages (e.g. Word, Excel, PowerPoint, Outlook, etc.)

PERSONAL EXPERIENCE:

• Minimum of two (2) years of previous administrative experience for which at least one (1) year related to healthcare
• Minimum typing speed of 50 – 60 wpm

American Hospital Dubai is committed to being an employer that helps its people realize their full potential and set benchmarks in medical care excellence. We offer an extremely progressive, nurturing, diversity-rich and inclusive work environment that encourages creativity and innovation to help you achieve the extraordinary.

We believe in supporting you every step of the way because we acknowledge the fundamental truth: each one of us wants to make a difference in the world.