Are you a seasoned & ambitious Executive Assistant / Exec Ops? Eager to join the AI revolution? We would love to hear from you. 🚀

Join LegalFly!

LegalFly is a pioneering legal AI platform offering unmatched security and productivity that is transforming the legal industry:

🏆 Exceptional product-market fit: Our advanced and intuitive legal AI solutions have rapidly gained traction in the market. LegalFly is trusted by leading European enterprises and law firms, and we have strategic partnerships with industry leaders like Slaughter & May and Allianz.

🚀 Hyper-growth: Following our successful Series A funding round of 15 million EUR in July 2024, LegalFly is experiencing rapid growth. Backed by top investors, including Mehdi Ghissassi, Director of Product at Google Deepmind, we plan to triple our team by the end of the year to accelerate product development and revenue growth.

🥇 World-class team: LegalFly was founded by four tech veterans from Tinder, bringing extensive knowledge and expertise to drive innovation.

🔒 Unmatched security: We are setting the global standard for responsible legal AI with unrivaled security measures. LegalFly ensures that sensitive client data never leaves the company's premises through on-premise anonymization.

🌎 Global expansion: Our recent funding will support our expansion across the globe. We are extending our platform to key jurisdictions in Europe and the world.

Join us at LegalFly as our Exec Ops and be a part of our mission to revolutionize the legal industry with cutting-edge AI technology.

Key responsibilities:

📝 Supporting the executive team: Assist with daily tasks, manage schedules, prepare briefs, and ensure smooth communication across departments.

🏢 Coordinating office operations: Oversee the day-to-day operations of the London office, including managing office supplies, equipment, and ensuring a productive work environment.

📊 Project management: Lead and coordinate special projects, ensuring timely completion, tracking progress, and managing resources effectively.

📊 Assist in accounting: Manage incoming invoices and expenses, track unpaid invoices, etc.

🎉 Event planning and coordination: Organize and manage internal events, meetings, and team-building activities, ensuring that all events run smoothly and meet their objectives.

🤝 Stakeholder management: Build and maintain relationships with key stakeholders, both internal and external, to ensure alignment and collaboration.

🔄 Process improvement: Identify inefficiencies and areas for improvement within the organization and implement solutions to optimize operations.

👩‍💻 Onboarding and training support: Support the onboarding process for new hires, helping them integrate smoothly into the company culture and operations.

💼 First-line payroll management: ensuring accurate and timely submission of holidays and sick days.

Requirements

You might be a good fit if you:

• Have the LegalFly mentality:

  • 🤝🏻 Trust = key: you can count on us, we can count on you.

  • 🔥 Drive: you are proactive, resourceful, and in for the to win.

  • 🎯 Result-focused: you go above and beyond to deliver exceptional results and exceed expectations.

  • 👷🏻‍♂️ No task is beneath you: you are ready to get your boots on the ground and do whatever it takes to make LegalFly and your colleagues successful.

• Have proven experience in operations or executive support, preferably in a fast-paced tech or startup environment.

• Have excellent communication and interpersonal skills: strong verbal and written; able to build relationships and foster a positive work environment.

• Have exceptional organizational and project management skills: ability to manage multiple tasks, prioritize effectively, and maintain attention to detail. Experience planning and executing projects and events.

• Are a natural problem solver with proactive getting-things-done attitude.

• Are tech-savvy: familiarity with digital tools and software like Slack, Notion, Linear, Hubspot, … ; quick to learn new technologies.

Your direct manager and team

You will join the UK team led by João Nunes, Chief of Staff. You will work closely with the four founders of LegalFly and the People department.

Our offer

🌟 A position with impact: Join a fast-growing tech scale-up with an innovative culture and tremendous market opportunity.

💰 Competitive salary package.

💻 Top-class equipment to thrive: Including Macbook Pro, iPhone 15 Pro, Herman Miller chair, and Widescreen 34' monitor.

🏥 Investment in your well-being: top-notch health insurance and a pension plan

🏡 Hybrid work policy: office days are Mondays, Tuesdays and one additional day of your choice. Remote work is possible two days a week.

🏢 Beautiful, light-filled office in the heart of London (Fitzrovia).
🍽️ Free lunch on office days.

🎉 Monthly team activities & yearly team retreat.

Have we sparked your interest? Let’s get in touch & join the AI Revolution! 🚀