At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

This is an exciting opportunity for someone to join the DS&AI Business Planning & Operations Department within DS&AI function with a focus on coordination and delivery of several activities. We are looking for a project coordinator with a passion for Data Science and Artificial Intelligence to coordinate a few activities including but not limited to, portfolio management, systems updates, staff engagement. In particular, the candidate will support our governance and portfolio management to ensure projects belonging to the portfolio are managed effectively through our governance and provide support to the coordination of staff engagement activities which include but are not limited to: staff training, and awards assignment.

Reporting directly to the DS&AI director of Delivery and Change, our DS&AI project coordinator will have a strong ability to work effectively and coordinate  a range of activities and experience working with junior and senior stakeholders across AZ who wants to contribute towards embedding DS&AI in R&D.

Broad Accountabilities/responsibilities

• Managing Microsoft Teams/Box folder content and access
• Populate relevant systems
• Work with relevant partners to maintain relevant trackers up to date
• Looks after versions of tools and templates
• Responsible for central coordination and preparation of documentation for senior leadership and project governance – using Box and SharePoint.
• Managing key information, preparing agendas and other relevant documentation, in a timely manner to ensure the smooth running of the relevant team meetings
• Work with relevant executive Personal Assistants (PA) to schedule and coordinate  logistics for senior leadership team and project governance/portfolio meetings;
• Collaborating with relevant stakeholders and interacting directly with leaders to collate presentation materials.
• Work with executive PA teams to organise internal/external meetings, including global conference calls
• Supporting the relevant collaborators in preparing information and managing logistics for AZ Committee meetings with relevant Board members and senior partners.

More specific activities include but are not limited to

• Owns and manages the full portfolio of DS&AI projects/services (e.g.: full projects/services tracking, strategic projects/services achievements tracking)
• Provides support to SPF and governances processes
• Drives a process which ensures that projects/services roadmaps are built and maintained up to date within the dedicated repository
• Works with Comms to ensure that projects/services Milestones are well defined and described in accessible terms
• Drive PPM tool deployment, adoption and management including required input into the ppm tool to cover any adoption gap
• Drives the Thriving Workplace (TW) agenda for DS&AI (this could also be potentially be of interest to other team members if reduced bandwidth)
   

Essential

• Experience of working in a global organisation; across boundaries and cultures
• Ability to work collaboratively, communicate effectively and build networks with all levels of organisation.
• Strong organisational, forward planning and partner leadership skills.
• Exceptional attention to detail, working to consistently high standards.
• A high degree of independence, flexibility and responsiveness to changes in customer and partner demands.
• Excellent verbal, written and interpersonal skills.
• A professional, confident and proactive approach, with the ability to independently manage a diverse and demanding workload.
• Ability to handle and resolve challenges quickly and efficiently, with flexibility to adapt to changing situations.
• Good business awareness with sensitivity to highly confidential information.
• Assertiveness and strong personal resilience.
• Strong proficiency with Microsoft Office web-based programmes.

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 10 years
• Top 100 Employers Award
• Canada’s Most Admired Corporate Culture
• Learn more about working with us in Canada
• View our YouTube channel

Are you interested in working at AZ, apply today!

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.