Executive Assistant

• Manage dynamic and complex calendars.
• Serve as a strategic partner to leaders and help them juggle competing priorities.
• Review and summarize miscellaneous reports and documents; prepare background documents and communications.
• Assist with preparation of presentations, plan and coordinate team all-hands meetings, internal events, team off-sites, and all logistical and budget requirements.
• Effectively communicate with leaders to keep them informed and share meeting outcomes.
• Act as partner and liaison for the leaders’ team(s) and be the key coordinator between departments or agencies inside and outside of the business.
• Coordinate external partner meetings.
• Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments.
• Synthesize key elements of meetings, take and distribute notes, and ensure clarity and ownership of delegated tasks.
• Prioritize and manage multiple projects simultaneously, following through on issues quickly and thoroughly.
• Promote and introduce processes in service of efficiency and consistency, and seek to identify and remedy inefficiencies.
• Proactively seek, set, monitor, and manage clear meeting agendas.
• Become a knowledgeable information resource for members of your leaders’ teams.
• Exemplify company values, promote team morale and team building, and support cultural initiatives.
• Arrange travel schedules, manage reservations, and handle expenses.
• Help orchestrate and/or lead special projects.

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• Exceptional judgment and active foresight.
• Able to work collaboratively and calmly, especially in stressful circumstances.
• Able to adapt in a fairly dynamic business environment.
• Creative problem solver and self-starter.
• Proven ability to handle confidential information with discretion.
• Highly adaptable to competing demands.
• Good decorum, discretion, and executive presence in dealing with internal teams and external partners.
• Expert level written and verbal communication skills.
• Highly resourceful team-player with the ability to also be extremely effective independently.
• Demonstrates ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Executive level project coordination.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations.
• Flexibility to perform job duties outside of normal business hours.
• Light travel may be required.